A practical studio workflow
Client Video Retention Records: Know What You Promised
Record a retention date and responsible owner for each project.
Start here
The practical answer
Record a retention date and responsible owner for each project. The client should know what remains available after final delivery and what a later restore involves.
An agency says it will keep files but never defines whether that means the final export or every source clip. A later request exposes the ambiguity.
Put it into practice
A three-step working sequence
- 01
List which deliverables and sources are retained
Write the requirement down before sending the files. Use the project identifiers in the record below.
- 02
Agree on the retention period and retrieval process
Use the real recipient or receiving environment for this check. Record the result against the current version.
- 03
Review the record before any deletion
Keep the result with the project handoff. Resolve any mismatch before treating this step as complete.
Worked handoff
A concrete example
A record might state: “Final export retained until [date]; editable project and source media excluded; later retrieval requested through [contact].” If you also retain sources, list them rather than allowing the client to infer that all material is included.
Keep the record
Your project worksheet
Project, retained assets, retention basis, review date, client notice, action record.
Use these fields to record your own project. The blank worksheet includes the three steps above, room for results, an owner and a date. It is an editorial template, not an automatic export from the product.
Download the CSV worksheet ↓Product fit
Where uncompressed.io fits
uncompressed.io paid plans include cold capacity. Archived films must be restored to available hot space before playback or review; transfer time varies. Plan capacity for active work and restores together, and check the current pricing and archive terms.
Product reference: the existing uncompressed.io workflow guide. The scenarios and worksheets on this page are illustrative editorial examples, not customer testimonials.
Make the next step concrete
Test it with one real project.
Check the client handoff, then choose the plan that matches the work you need to deliver.